Chairperson |
Team Members |
Activity |
Dana/Debra/Jennifer |
|
LOCATION/MEAL
select site, plan meal, work w/Auctioneer |
Dorothy Gorman |
Sonia Tanelian |
PROMOTION/PUBLICITY create/mail
save-the-date postcard; write email & SSN articles; include
flier in BTS Packet; Submit updates for SSN (status of
procurement); Community Association Newsletter (deadline 12/15);
create awareness w/posters, etc.; create procurement goal
thermometer; create tri-fold. |
Tim Cosgrove/Open |
Diane Degrasse, Lael Paul, Kim Butler, Rae Yan, Melinda Lilley,
Kavita Jhanwar, Yunbo Cassady, Francoise Ribet, Jennifer
Pinkowsky |
PROCUREMENT
create strategy for getting forms to families (including
tri-fold); ensure received donations are distributed properly;
collect/store items; create separate auctions
(gold/silver/bronze) |
Debra Kumar |
Stephanie Kristen, Greg Schell, Ed Luera, Deanna Schuler, Debra
Slater |
CORPORATE
SPONSORSHIPS create list of potential donors; recruit those
connected to companies; create various packages; solicit
corporations |
Cynthia Flash |
|
CATALOG
WRITERS oversee writers (need 4-5); write descriptions of
donations; send to computer entry person |
Debbie Holbrook |
Kathy Tsutsumoto, Kim Butler, Linda Shigeta
|
DATABASE/WEBSITE
familiarize w/AuctionMaestro; work w/SW vendor; enter
procurement forms; create bid forms; create gift certificates;
create auction categories; port data to DB; work w/computer
network chair |
Tami Grief |
Julie Waddell |
DISPLAY TABLE
- SILENT/LIVE copy descriptions onto sign and place; ensure
item numbers match; determine size of tables; ensure items are
viewable; color code items (physical/service); ensure all items
are received |
Kathy Peter-Contesse |
|
CLASSROOM
PROJECTS coordinate classroom projects; work w/staff to
schedule projects; ensure each student is represented;
coordinate classroom donations contest party |
Jean VanCourt, Jayme Barry |
Katherine Wright, Yunbo Cassady |
DESSERT AUCTION procure donation
professionally baked desserts, collect bid sheets/take to
checkout |
Jennifer Pinkowsky |
|
RAFFLES
dream ticket sales; fill out bid sheets for computer entry |
Dana Luara/
Julie Waddell |
|
INVITATIONS design/print/address
invitations; include matching funds info; track responses; enter
info into auction SW |
Melinda Lilley
Margaret Connelly |
|
CATALOG ad sales, cover design;
production |
Teresa Wilgus |
|
DECORATIONS theme; create plan;
recruit volunteers; create signs for checkin/out, registration,
express pay |
Kathy Peter-Contesse/Open |
Katherine Wright, Eastgate & Newport Parent volunteers |
REGISTRATION (Check-in) create
packets, bid no./card; create/laminate bid numbers; distribute
1.5 weeks prior to auction; staff registration table |
OPEN |
Newport High students |
SET-UP/BREAK DOWN transport
live/silent items to Hyatt; work w/display & decorations team to
set up silent/live items; pickup decorations; general cleanup |
Rae Yan |
Newport High, Tyee MS, Eastgate Parents, Newport Heights
parents |
SILENT AUCTION CLOSERS stop bidding;
circle winning bides; take top copy of bid sheet to C/O for data
entry; runners-xport items to C/O area/bidders |
Dave & Shelly Taylor |
Newport HS, Tyee MS, Eastgate Parents, Newport Heights Parents |
LIVE AUCTION live Auction recorder; 4
runners; spotters; 4 models |
Rae Yan,
Michael Pinkowski |
Hewport Heights & Eastgate Parents, June Hu |
CHECK-OUT/FINANCIAL create/track
budget/expenses; folder for each items; setup CC/Express Pay
system; generate auction receipt; accept payment for purchases |
Katherine Wright |
|
VOLUNTEER COORDINATOR Night of
Auction: Maintain Volunteer Schedule, Ensure volunteers
transition from job to job; point of contact for all volunteers
night of auction. |
Michael Pinkowski,
Michael Louw |
Debbie Holbrook |
COMPUTER NETWORKING/DB arrange
computers for C/O onsite |
Susan Freeburg |
|
THANK YOU'S send to
donors/purchasers/volunteers |
Dana/Debra/Jennifer |
ALL |
WRAP-UP collect files from members;
create questionnaire |
